Organization > Chapters > Greater New York > Minutes/Reports

VRA/NY Bylaws – draft of revision April 2006

ARTICLE I: NAME

Section A: The name of the organization shall be the Greater New York Chapter of the Visual Resources Association (hereafter referred to as the Chapter or as VRA/NY).

ARTICLE II: PURPOSE

Section A: The purpose of the organization is to promote communication and to encourage professional development through special programs, travel awards, and social events among members of the Visual Resources Association (VRA) within the greater New York metropolitan area. VRA/NY will act within the general framework of the original constitution and the bylaws of the VRA.

ARTICLE III: MEMBERSHIP

Section A: All members of VRA who are living within the New York metropolitan area and its environs are eligible to join VRA/NY.

Section B: Dues are payable annually by February 15. The amount shall be proposed by the officers and ratified by a plurality of members voting. Section C: All members in good standing may hold office, are entitled to receive announcements of meetings of the Chapter, may vote, and may apply for any chapter awards.

ARTICLE IV: MEETINGS

Section A: Meetings are to be held at a minimum of twice annually.

Section B: Members may invite guests to meetings and encourage them to become members. Guests may not vote on any Chapter business.

Section C: Fees to cover the cost of Chapter meetings may be set by the officers, and collected from both members and guests.

ARTICLE V: OFFICERS

Section A: The elected officers shall be the Chairperson, the Chairperson Elect/Vice Chairperson and the Secretary/Treasurer.

  1. Officers must be Chapter members in good standing.

Section B: The Chairperson will serve for one year after serving the prior year as vice chairperson.

  1. The Chairperson shall be responsible for calling meetings.
  2. The Chairperson shall be responsible for submitting midyear and annual reports to the Chapter membership and to the VRA Executive Board, or more often as required.

Section C: The Vice Chairperson/Chairperson Elect will serve for one year.

  1. The Vice Chairperson/Chairperson Elect shall serve in all matters when the Chairperson is not available.
  2. The Vice Chairperson/Chairperson Elect shall become the Chairperson in the succeeding year.

Section D: The Secretary/Treasurer shall serve for two years.

  1. The Secretary/Treasurer shall keep minutes for all of the business meetings.
  2. The Secretary/Treasurer shall maintain mailing lists and be responsible for correspondence.
  3. The Secretary/ Treasurer shall collect annual dues, maintain financial records, and pay bills as requested by the officers or voted on by the membership.
  4. The Secretary/Treasurer shall report annually to the membership on the financial status of the Chapter.

ARTICLE VI: COMMITTEES

Section A: The officers may establish committees or working groups as necessary, such as travel awards or program planning, to further the mission and activities of the Chapter.

Section B: The officers may solicit volunteers with specific skills from the membership to further the mission and activities of the Chapter.

ARTICLE VII: ELECTIONS

Section A: The officers shall be elected from nominations received from the floor at the first meeting of the calendar year.

Section B: The officers shall be elected by a plurality of votes cast by members present at the meeting.

Section C: A new Vice Chairperson will be elected every year. The Secretary/Treasurer will be elected in even years.

Section D: If an officer is unable to serve, a special election to fill the vacant position will be held at the next meeting.

ARTICLE VIII: AMENDMENTS

Section A: Proposed amendments to the Bylaws may be submitted to the Chapter in writing by any member in good standing.

Section B: Approval of a majority of members voting shall be necessary to amend the Bylaws. The revised Bylaws are subject to the approval of the VRA Executive Board.

Section C: The Bylaws shall be reviewed at least every five years.

Section D: The Bylaws shall be submitted to the VRA Executive Board for approval.

Article IX. DISSOLUTION OF CHAPTER

  1. The VRA Executive Board shall authorize the dissolution of the Chapter when in the opinion of the Executive Board its usefulness has ceased.
  2. All just liabilities and obligations of the Chapter shall be paid, satisfied, and discharged or adequate provisions shall be made therefore.
  3. All other assets shall be transferred or conveyed to VRA.

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