Organization > Chapters > Great Lakes > Minutes and Reports

VRA Great Lakes Chapter Fall Meeting

October 22, 2010: University of Michigan, Ann Arbor

Photo credit: Carole Pawloski

In attendance: 

VRA Great Lakes Chapter members:  Marlene Gordon,  Julia Hayes, Terry Kerby, Marian Lambers, Sue Morris, Meghan Musolff, Alex Nichols, Astrid Otey, Carole Pawloski

ARLIS/NA Mid-States members:  Jennifer Hehman, Rebecca Price, Amy Trendler

Guests:  Vanessa Miller

I. Call to Order and Introductions

1. Meeting called to order at 10:50 by Chapter Chair Marlene Gordon

II. Approval of Meeting Agenda

1. Motion to approve meeting agenda was made by Marian Lambers; seconded by Julia Hayes

III. Approval of Spring Meeting Minutes

1. Motion to approve Spring meeting minutes was made by Carole Pawloski; seconded by Terry Kerby

IV. Announcements

1. Thanks were given to Archivision for providing breakfast before the meeting.  Archivision representative Susan Jane Williams asked that it be announced that Archivision is working on a MDID and Luna component.
2. Marlene Gordon announced that there will be no raise in Chapter membership dues
3. Terry Kerby brought to the chapter’s attention that Detroit will be the host in October 2012 of the Mid-America College Art Association (MACAA) meeting.  A faculty member at Wayne State University (Stanley Rosenthal) is the chair of the conference planning committee.  The conference includes a visual resources component and Terry asked for help in planning the VR component of the conference.  Interested individuals should contact Terry.  The idea of having the Fall meeting coincide with the MACAA conference was also discussed.

V.Officer and Committee Reports

• Chapter Chair (Marlene Gordon)
1. Future Meetings
1. 2011 Spring Meeting
• Held at ARLIS/VRA joint conference in Minneapolis in March
2. 2011 Fall Meeting
• Looking for a host in Ohio
• Will wait until meeting at national conference in March to decide location
3. 2012 Fall Meeting
• Meeting to tie in with MACAA conference in Detroit
• Tentative hosts: College of Creative Studies and Wayne State University
• Possibility of meeting with VRA Canada for Detroit meeting


• Membership Committee
1. Lists of potential Michigan, Ohio, and Kentucky members have been completed
2. List of Western Pennsylvania members needs to be researched
3. Potential member lists will be distributed to current members
4. If you know an individual on the list, please volunteer to call
5. Once call has been made and interest in chapter membership is established, chapter information (including membership application) will be sent to potential member
6. Potential members:
1. Adrienne Aluzzo , Visual Resources Coordinator, Lawrence Tech
2. Shannon Michalak, Visual Resource Curator, Wright State University


• Secretary (Meghan Musolff)
1. Please check name and contact information on Chapter website for accuracy


• Treasurer (Astrid Otey)

Balance as of March 15, 2010:                        $1047.28

Income:
                Dues                                                      180.00
      
Expenditures:
               Workshop stipend                                      70.00

Balance as of October 18, 2010:                    $1157.28  

VI. Secretary Election Results

1. Meghan Musolff was reelected as Chapter Secretary.

VII. Chapter Bylaw Revision

1. Marlene Gordon suggested that dates for Chapter position terms be included in Chapter bylaws
1. September 1: Call for nominations for open position
2. September 15: Nomination deadline
3. October 1: Candidates announced
4. October 15: Ballots sent out
5. End of October: position announced
2. Chapter membership is encouraged to look at bylaws and see what needs to be changed
3. Proposed revisions to the Chapter Bylaws will go out to membership for a vote
4. Results will then be included in the Final Report delivered to the VRA Board before the annual business meeting in March for review

VIII. VRA 2011 National Conference

1. Chapter Travel Award for National Conference
1. Funds traditionally set aside for conference session sponsorship and workshop attendance will be used for a Chapter Travel Award
2. Sue Morris questioned what qualifications would need to be met for the award and what type of application process would need to be in place
3. Meeting members agreed that is was essential for a requirement of the award be for the award  winner to report back to the Chapter membership in-person about his/her conference experience
4. Amy Trendler mentioned that the ARLIS Mid-States chapter granted a travel award and helpful information toward award requirements could be found on their website (http://midstates.arlisna.org/travelaward.html)
5. Sue Morris suggested that Chapter members submit donations in support of Travel award
6. Email will be sent to Chapter membership for volunteers to form a committee for Chapter Travel Award
7. Motion to establish a Great Lakes Travel Award in the amount of $300 was made by Marian Lambers; seconded by Carole Pawloski; all approved
2. VRAffle Basket
1. We will wait to see if the raffle is part of joint conference programming
2. If so, volunteer to coordinate basket will be found later

IX. Green Initiatives

1. Jennifer Hehman informed group about challenges working with vinyl records
2. Suggestions for disposal of materials:
1. If possible, send materials to college/university  property disposition
2. Give materials away to art students
3. Advertise materials on craigslist

X. Matters Arising

1. Carole Pawloski:  What is your procedure for checking out equipment, especially digital projectors?
1. Astrid Otey: individuals can check out projector for class period only
2. What about projector use for exhibitions?
3. Issues to consider: security and maintenance
2. Carole Pawloski: Hosting Tech Talks for students and faculty to great success
1. Topics include ARTstor, LUNA, PowerPoint, scanning and copyright
2. Creating videos for Facebook
3. Advertise through flyers, email to faculty and graduate students, and Facebook
4. Talks held in old slide library
5. 30 minutes in length
6. Handouts provided
7. Refreshment budget
8. Attendance at Tech Talks a course requirement

XI. Adjournment

1. Motion to adjourn meeting made by Astrid Otey; seconded by Carole Pawloski
2. Meeting adjourned at 11:55

Respectfully submitted,
Meghan Musolff
VRA Great Lakes Chapter Secretary

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