Bylaws

Article I. NAME.

The name of this organization shall be the Visual Resources Association Southeast Chapter, hereafter referred to as the Chapter.

Article II. PURPOSE.

The purpose of the Chapter shall be the support and professional enrichment of Chapter members. It will serve to encourage and support the mission of the Visual Resources Association.

Article III. MEMBERSHIP.

  1. Eligibility.
    Membership is open to all individual members in good standing of the Association in Alabama, Arkansas, Florida, Georgia, Louisiana, Mississippi, North Carolina, South Carolina, and Tennessee.
  2. Dues.
    1. Dues shall be proposed by the Chapter members and ratified by member vote. The minimum amout is set at $10 annually.
    2. The Chapter shall have the right to propose additional fees for special projects, subject to approval of the membership.
  3. Privileges.
    1. Only Chapter members may vote and hold elective office.
    2. All members shall be entitled to receive minutes, announcements of meetings, and other notices of general interest to the membership.
  4. The Chapter wil operate under the current edition of Robert's Parliamentary Rules of Order

Article IV. OFFICERS.

  1. Chapter officers shall consist of a minimum of two, those being a Chairperson, and a Secretary/Treasurer.
  2. Qualifications for office. Office holders must be Chapter members in good standing.
  3. Terms of office.
    The terms of office shall be two calendar years for the Chairperson and Secretary/Treasurer. These terms shall be staggered to ensure continuity in leadership.
  4. Duties of officers.
    1. Chairperson
      1. The Chair shall be the representative of the Chapter on its official business, or shall designate a substitute.
      2. The Chair shall serve as program chair at Chapter meetings.
      3. The Chair shall make arrangements with the host for meetings.
      4. The Chair shall develop programs and agendas with the other officers.
      5. The Chair shall write and submit annual report and a mid-year report to the Secretary of the Association.
    2. Secretary/Treasurer
      1. The Secretary/Treasurer shall keep minutes of the Chapter meetings.
      2. The Secretary/Treasurer shall be responsible for Chapter mailing list and correspondence.
      3. The Secretary/Treasurer shall produce and distribute notices of meetings and announcements.
      4. The Secretary/Treasurer shall keep financial records and report to the Chapter on a regular basis.
      5. The Secretary/Treasurer shall collect and process Chapter dues.
      6. The Secretary/Treasurer shall serve as chairperson at meetings in the absence of the Chairperson.

Article V. ELECTIONS.

  1. Officers shall be elected by a pluarality of votes cast by the members.
  2. Nominations will be solilcited by the Chair from the Chapter membership. Potential candidates shall be infromed by the Chair of all duties of the position that they are being asked to fill.

Article VI. MEETINGS.

  1. Chapter meetings shall be called by the Chairperson.
  2. Members may invite guests to meetings and encourage them to become members.
  3. The Chapter will have at least two meetings per calendar year.

Article VII. AMENDMENTS.

  1. Amendments to the Bylaws may be submitted to the Chapter in writing by voting members.
  2. Approval of a two-thirds majority of voting members shall be necessary to amend the Bylaws.
  3. After approval by the Chapter, revised Bylaws must be approved by the Visual Resources Association Executive Board.
  4. The Bylaws shall be reviewed at least every five years.

ARTICLE VIII. DISSOLUTION OF THE CHAPTER

  1. The Visual Resources Association Executive Board shall authorize the dissolution of the Chapter when in the opinion of the Executive Board its usefulness has ceased.
  2. All liabilities and obligations of the Chapter shall be paid, satisfied, and discharged or adequate provisions shall be made therefore.
  3. All other asstes shall be transferred or conveyed to the Visual Resources Association.

ARTICLE IX. EFFECTIVE DATE

  1. The Bylaws shall become effective immediately upon approval by the membership and the Visual Resources Association Executive Board.

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