IMPLEMENTATION REGISTRY

The VRA Core 4.0 implementation registry contains descriptions of collections that currently use Core 4.0 to create and/or exchange their metadata records. To have your collections added to the list, please post your information to the VRACore listserv (http://listserv.loc.gov/listarch/vracore.html) or send directly to Trish Rose-Sandler (trosesandler@gmail.com).

Registry Table of Contents (linked, by institution and collection):

 

Cornell University
Cornell University Library
Collection:
Beyond the Taj: Architectural Traditions and Landscape Experience in South Asia

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Brief summary of Collection and use of Core4

The Cornell University Library has six collections which make use of the VRA Core in various ways. The collection which most closely follows VRA Core is Beyond the Taj: Architectural Traditions and Landscape Experience in South Asia, which was developed utilizing VRA Core elements for cataloging and display. In general, Cornell University Library has utilized VRA Core for those collections involving art, architectural, or archaeological objects, while other digital collections have used different metadata schema. Moving forward, we are considering broader use of VRA Core due to the possibility of sharing materials in cross-institutional image databases.

Links to publically accessible portion of collection http://resolver.library.cornell.edu/misc/5745602
Documentation
Contact(s) Digital Consulting and Production Services (DCAPS),dcaps@cornell.edu
Posted Date August 2011

Cornell University
Cornell University Library
Collection:
The Andrew Dickson White Architectural Photographs Collection

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Brief summary of Collection and use of Core4

Created early in the development of VRA Core (2002),and it utilizes VRA-like elements for cataloging and display.

  • Project completed in 2002; metadata created in Multi MIMSY
  • Elements similar to VRA Core
  • Work and image are conflated; metadata for both displayed in record
  • Collection-level record available in Cornell University Library's Registry of Digital Collections; does not utilize VRA Core
  • Collection accessible via LUNA Insight, ARTstor Digital Library, and Flickr Commons
  • Sample data record
Links to publically accessible portion of collection http://resolver.library.cornell.edu/misc/4077228
Documentation
Contact(s) Digital Consulting and Production Services (DCAPS), dcaps@cornell.edu
Posted Date August 2011

Cornell University
Cornell University Library
Collection:
Billie Jean Isbell Andean Collection: Images of the Andes

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Brief summary of Collection and use of Core4

Created using custom-designed metadata fields, but VRA Core XML was utilized as part of the workflow for ingest into the content management system.

  • Project completed ca. 2005; metadata created via custom-built web form
  • VRA Core XML used as intermediate step for ingest into Luna; display fields do not use VRA Core element names
  • No distinction made between work and image
  • Collection-level record available in Cornell University Library's Registry of Digital Collections; does not utilize VRA Core
  • Collection accessible via LUNA Insight
  • Sample data record
Links to publically accessible portion of collection http://isbellandes.library.cornell.edu/
Documentation
Contact(s) Digital Consulting and Production Services (DCAPS), dcaps@cornell.edu
Posted Date August 2011

Cornell University
Cornell University Library
Collection:
Mysteries at Eleusis: Images of Inscriptions

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Brief summary of Collection and use of Core4

Created using custom-designed metadata fields, but VRA Core XML was utilized as part of the workflow for ingest into the content management system.

  • Project completed ca. 2005; metadata created via custom-built web form
  • VRA Core XML used as intermediate step for ingest into Luna; display fields do not use VRA Core element names
  • Works are cataloged, not images
  • Collection-level record available in Cornell University Library's Registry of Digital Collections; does not utilize VRA Core
  • Collection accessible via LUNA Insight
  • Sample data record

Links to publically accessible portion of collection http://resolver.library.cornell.edu/misc/5696261

Documentation

Contact(s) Digital Consulting and Production Services (DCAPS), dcaps@cornell.edu

Posted Date August 2011

Cornell University
Cornell University Library
Collection:
Knight Visual Resources Collection

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Brief summary of Collection and use of Core4

The Knight Visual Resources Collection, developed by the Knight Visual Resources Facility and now maintained by the Cornell University Library, utilizes VRA Core elements and attributes for cataloging and display.

  • Project ongoing; metadata created in PiCtor (Access database)
  • Uses VRA Core elements and attributes
  • Work and image conceptualized hierarchically, displayed as flat record
  • Collection-level record available in Cornell University Library's Registry of Digital Collections; does not utilize VRA Core
  • Collection accessible via LUNA Insight and as ARTstor institutional hosted collection
  • Restricted collection due to copyright restrictions

Links to publically accessible portion of collection Not publically available

Documentation

Contact(s) Digital Consulting and Production Services (DCAPS), dcaps@cornell.edu

Posted Date August 2011

Cornell University
Cornell University Library
Collection:
The Lab of Ornithology Art Collection

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Brief summary of Collection and use of Core4

The Lab of Ornithology Art Collection was built using custom metadata fields, but VRA Core XML was utilized for ingest into the content management system.

  • Project completed ca. 2005; metadata created via custom-built web form
  • VRA Core XML used as intermediate step for ingest into Luna; display fields do not use VRA Core element names
  • No distinction made between work and image
  • No collection-level record available
  • Collection accessible via LUNA Insight
Links to publically accessible portion of collection http://library24.library.cornell.edu:8280/luna/servlet/CORNELL-BRD~16~1
Documentation
Contact(s) Digital Consulting and Production Services (DCAPS), dcaps@cornell.edu
Posted Date August 2011

North Carolina State University
Harrye B. Lyons Design Library
Collection:
Design Library Image Collection (DLIC)

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Brief summary of Collection and use of Core4

Image collection with over 52,000 digital images of architecture, fine arts, graphic design, industrial design and landscape architecture. The DLIC uses VCat for cataloging images, a tool that accommodates the full VRA Core 4.0 elements and attributes (following the restricted schema). This makes up the back end of the collection's catalog. The DLIC utilizes all available elements in cataloging, except for inscription and textref, which are not considered essential metadata for the material the DLIC holds. The DLIC creates separate work and image records in its back end catalog; while VCat also supports cataloging collection records, the DLIC has not found it necessary to implement this aspect of Core 4.0. Patrons have access to the Image Collection through NCSU's Insight + LUNA online collection. Between the back end catalog and the LUNA public interface, the metadata must be flattened into a simple table. This process is handled by the DLIC's IT support, who extract the metadata from VCat into an Oracle database, flatten it into hybrid work-image records, and export the resulting records to LUNA.

Links to publically accessible portion of collection http://images.lib.ncsu.edu/luna/servlet/NCSULIB~1~1?pgs=50&res=1&cic=NCSULIB~1~1
Documentation
Contact(s) Barbara Brenny, Visual Resources Librarian (barbara_brenny@ncsu.edu) Phone: (919) 515-2207
Posted Date August 2011

Rhode Island School of Design
Fleet Library, Graham Visual Resources Center
Collection:
RISD Digital Image Database (RDID)

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Brief summary of Collection and use of Core4

The Graham Visual Resources Center manages a collection of approximately 12,000 digital images, with IRIS as its main cataloging tool. IRIS 2008 implements all VRA Core 4.0 elements and attributes (Agent, Cultural Context, Date, Inscription, Location, Location, Materials, Relationship, Rights, Source, Subject, Technique, TextRef, Work Type). Some of these—Inscription, for example—are not used by the RISD collection. IRIS allows users to create separate work and image records that are linked by refID. Image and work information for each record is then flattened and exported to the RISD Digital Image Database (RDID), a localized version of MDID.

Within RDID the images are organized into several collections, including the RISD Visual Resources Library, Archives - RISD Posters, the Loeb Design Science collection, the RISD Faculty Gallery, the RISD Student Gallery, the Dazzle Print Collection and the RISD Public Collection. Of these, the last two are the only collections that users without RISD login permissions can access; users should sign in as "guests." The Dazzle Print Collection, which documents a type of camouflage used on ships during the First World War, presents an example of collections where collection-specific metadata elements (e.g., "Ship Type", "Tonnage") exist alongside those from the Core 4.0 set. Some aspects of the Core 4.0 schema present challenges for implementation in front-end collections, giving the earliestDate/latestDate attributes as an example. But, by and large, IRIS has been designed to accommodate Core 4.0 Elements, and as of the 2008 version, it includes scripts that export XML records for import into MDID.

Links to publically accessible portion of collection Dazzle Print Collection and RISD Public Collection can be accessed at: http://rdidweb.risd.edu/default.aspx. You must sign in with a guest login (see box on right of screen)
Documentation
Contact(s) Mark Pompelia, Visual Resources Librarian (mpompeli@risd.edu) Graham Visual Resources Center (401) 709-5935
Posted Date August 2011

Smith College
Imaging Center
Collection:
SnapDragon II Collection Management System

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Brief summary of Collection and use of Core4

Smith College developed the SnapDragon II Collection Management System as a FileMaker Pro relational database based on VRA Core 4 and Cataloging Cultural Objects (CCO) practice. Previous versions of SnapDragon were based on earlier VRA Core as well. That said, we use all of the Core elements, but some of the more granular attributes are not used at the present time. VRA Core recommended use of hierarchy is in place whenever possible in both "Works" and "Authorities." We export a flat set of selected descriptive metadata to the Smith College LUNA Insight media repository and to ARTstor Hosted collections for our consortium Five Colleges, Inc. For display in LUNA we have a set of element names that are not exact matches to VRA Core 4. This is for two reasons: 1) We have been using LUNA since 1997, and we are loathe to change display names unless it is dire. Most important for us is that our users understand what the field tags mean. 2) For many years LUNA required that all collections map to CDWA for cross collection searching. The Smith College Museum of Art cataloging is done in their collection management system, Mimsy XG. The element set is mapped to VRA Core. The Museum descriptive metadata is exported from Mimsy XG and imported into LUNA.

The Smith College Mortimer Rare Book Room and the Sophia Smith Collections cataloging is done by Special Collections staff, exported and imported to LUNA. Those collections tend to use Dublin Core, but the field tags are "Smith" specific for LUNA. Most of our collections in LUNA are Smith College password protected except for the Caverno Antiquities and the David Boggett: Art, Architecture and Festivals collections. We are in trying to clear rights to other collections so that we can provide open access, especially for the object collections at Smith.

ARTstor images are also cataloged In SnapDragon, but we have an export that is specifically ARTstor Core. We have added ARTstor specific fields to SnapDragon such as "ARTstor Geography" and ARTstor Classfication" in order to provide that data ourselves. In SnapDragon, here are some examples of where we diverge from VRA Core 4:

  • For locations we have just 4 types: current, discovery, former, creation. Repositories are usually current and we know that they are repositories because they are derived from the corporate name authorities (see screen capture 2).
  • If a location is a built work, our location field can link to a built work "work" record. For example a church that is the location for a sculpture.
  • We have one field called "Cultures/Styles-Periods" in SnapDragon, but when we export to LUNA we split them up. This is because we use a single hierarchical authority file for Cultures/Styles & Periods based on the AAT.
  • In our Name [Agent] authority we use just Personal and Corporate as types.
Links to publically accessible portion of collection Caverno Antiquities and the David Boggett: Art, Architecture and Festivals
Documentation Snapshots from Snapdragon II system showing 1) work record, front page, 2) work record, showing locations and ARTstor Geography field, 3) work/image linked, 4) name authority record
Contact(s) Smith College Imaging Center (imaging@smith.edu)
Posted Date August 2011

University of Cincinnati
Robert A. Deshon And Karl J. Schlachter Library for Design, Architecture, Art, And Planning (DAAP)
Collection:
DAAP Library Media Database

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Brief summary of Collection and use of Core4

The DAAP Library manages two collections in LUNA, one is available to the public and the other is only available to university users. These are the Architecture and Urban Planning Collection (public) and the DAAP Digital Image Teaching Collection (University of Cincinnati only).

The collection is cataloged in the DAAP Library Media database which is a homegrown system based on Core 4.0; it was funded by a grant awarded to the College of Design, Architecture, Art, and Planning (DAAP). The interface to the cataloging database can be viewed but is a simplified version of backend (i.e. doesn't have all the fields). This database uses almost all of the Core 4 elements and sub-elements but not necessarily the attributes --for instance they currently don't record the identifiers for vocabulary terms but that ability may be implemented in a future enhancement of the database. No source is recorded for the date, title or state/edition fields; subjects use vocabulary types but do not use term or term type.

The collection uses both work and image record types; however, the collection record type is only used to record that all the images are a part of the "Architecture and Urban Planning Collection" and not to aggregate work records. The cataloging system has the ability to create one-to-many relationships between works and image records. They are able to upload images in batches and then create a single work record to link them together.

Data is exported from the DAAP Library Media Database to the University of Cincinnati Libraries Luna collections. To move records from the cataloging database to LUNA, records are exported as Core 4.0 XML records. Records are flattened upon export. Things to note in LUNA interface:

  • LUNA uses term "reproduction" instead of image
  • Uses the field name Creator instead of Agent
  • Uses the term Related Works instead of Relationship element (Example: Work Record ID: 31)
  • Image ID and reproduction record id are the same
Links to publically accessible portion of collection Architecture and Urban Planning Collection
Documentation

The interface to the cataloging database (note: it is a simplified version of backend that doesn't have all the fields). Screenshots of work and image records (open jpegs then choose cntrl+ to zoom into image). Data Dictionary for DAAP Media Database.

Contact(s) Elizabeth Meyer, Visual Resource Librarian (elizabeth.meyer@uc.edu)
Posted Date August 2011

University of Michigan
History of Art Department
Collection:
Visual Resources Collection (Hart VRC)

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Brief summary of Collection and use of Core4

The HART VRC consists of images digitized from slides, books, journals, and prints, as well as digital images licensed from vendors and original digital photography donated by faculty. These images are primarily used for teaching and scholarship in the field of Art History, but they are available to anyone affiliated with the University of Michigan. The collection has over 300,000 data records representing 35mm slides and digital images and has over 70,000 image files available for view or download. The HART VRC uses VRA Core 4.0 for cataloging and storage (but not exchange) of its data. The cataloging system is the IRIS (v. 2008) relational database. IRIS uses the record types Work and Image and has partially implemented elements and attributes from the Core. The VRC presents it collection publicly via collaboration with the University of Michigan Library, allowing VRC images to be searched and accessed with other UM image collections, using the DLXS platform. VRC data records are structured hierarchically in their cataloging system but then flattened for display on their presentation system.

Links to publically accessible portion of collection HART VRC Digital Image Collection
Documentation
Contact(s) History of Art Visual Resource Collection (vrum@umich.edu)
Posted Date August 2011

University of York
Collection:
York Digital Library (part of University of York Library and Archives)

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Brief summary of Collection and use of Core4

VRA Core 4.0 is used as the standard image metadata schema in York Digital Library (YODL). YODL is the University of York's institutional multimedia repository and is currently in a beta phase. The repository handles a range of different collections and types of material donated to or produced by the University (excluding published research outputs and theses). Core 4.0 was initially selected in 2008 as the metadata schema for a pilot project for the digital library to provide access to digitized images of works of art and architecture for the Department of History of Art. VRA Core was chosen because the distinction between 'work' and 'image' made it particularly suitable for describing visual surrogates of works of art/architecture. Core 4.0 has been used to describe a range of other types of image, including digitized manuscripts and photographs depicting things other than works of art.

The collection uses Core 4's image and work and multiple image records can be affiliated with a single work although this is rarely done. Collection relationships are handled by our repository software, Fedora. Within image and work we use most of the fields and attributes. We don't use inscription, stateEdition, textref, or relation. Please see the YODL content model for images for more detail of our VRA profile. VRA metadata is automatically converted to Dublin Core when it is saved, and both records stored within the Fedora 'object'. At the moment, our interface, Muradora, can only display DC metadata and only the DC is indexed for the purposes of advanced searching. Muradora's basic search searches across all text in the repository and treats VRA XML records as if they were text-based resources. However, we will soon move to a new in-house front end to Fedora, which will display and index VRA metadata directly.

Links to publically accessible portion of collection http://dlib.york.ac.uk/yodl/
Use the browse tab to view publicly available collections. The interface currently only displays a Dublin Core record automatically derived from the VRA.
URL of a public image on YODL:
http://dlib.york.ac.uk/yodl/app/image/detail?id=york%3a12298&ref=browse
Documentation Screenshots of Rouen Cathedral – Work and Image views VRA Core 4 record in XML
Contact(s) Julie Allinson, Digital Library Manager (julie.allinson@york.ac.uk)
Posted Date August 2011

VRA Core is developed and maintained by the VRA Core Oversight Committee. For questions and inquiries about the Core standard please contact the VRA Core OC.

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