February 2026 - VRA Board Buzz 🐝

 Dear Members, 

I hope your new year is off to a great start!

One goal the VRA board has set for this year is to update our Code of Conduct. The current version of the Code of Conduct is comprehensive and well-written, and has been effective in setting the right tone and guiding us through difficult situations. To keep this document adaptable and responsive to emerging situations, the Board is launching a new phase of community review and updates. After all, creating and sustaining a welcoming and supportive community requires the collective effort of all members.

Communication issues can arise in any collaborative environment and can sometimes escalate to the point of resembling harassment, leaving individuals feeling hurt, anxious, and drained. Harassment, in any form, is strictly prohibited. It is unwelcome and damaging, fostering a hostile and demeaning environment. It could happen in verbal, written, or digital communications, and in events, committee meetings, project meetings or any size of group gatherings. 

It can be difficult to distinguish between harassment and challenging situations or difficult individuals. However, if you feel you have been treated improperly, it is likely there is a problem. Regardless of how it is defined, report the incident to the Board quickly with factual information at conduct@vraweb.org. To maintain our collaborative environment, leaders that include event organizers, project managers, and committee chairs are encouraged to address any behavior that undermines this atmosphere immediately.

It is important to address such issues promptly and with an open, optimistic mindset, as numerous strategies can be employed to alleviate and resolve communication challenges. If you experience discomfort regarding certain situations or individuals, please report to conduct@vraweb.org. Having no doubt about your own feelings and standing by yourself are crucial first steps in saying “No” to improper treatment. 

As well, all of us, let’s try to be alert as Active Bystanders. It’s not easy. It can be challenging to interpret situations from a third-person perspective, especially when incidents are fleeting. Let’s commit to being more considerate of others’ feelings and mindful of our own actions. When interacting with peers, let’s always be a good version of ourselves–respectful, solution-oriented, and inclusive–so that everyone feels valued, supported and willing to stay and grow with this organization.  

We welcome your suggestions to foster VRA's collaborative environment; please send them to conduct@vraweb.org with "Code of Conduct Update Suggestion" in the subject line.

Thank you!

Xiaoli

President,

Visual Resources Association